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BRABC 2017-18 Board of Directors

President - Tim Small -
VP, Operations - vacant
VP, Business Development - Craig Duncan -
Treasurer - Jim Tebbenhoff -
Secretary - Jen Snyder -

 
BRHS Athletic Director - Ryan Young
BRHS Asst. AD - Claire Collins
BRHS AD Secretary - Bonne Abner
Athletic Department Phone Number - 571-252-2310

BRABC Volunteer Positions - Your Help is Needed!
 

PRESIDENT - Tim Small (looking to step down)

The President shall be the Chief Officer of the club. The President shall preside at all meetings of the club and its Board and shall call such meetings as she or he deems necessary. It shall be the duty of the President to exercise general supervision over the activities and welfare of the club and keep in constant touch with the members of the Board relative to matters of policy. The President shall be an ex-officio member of all club committees with the exception of the nominating committee. The President shall not be elected to more than two (2) successive one (1) academic year terms. If no nomination is obtained for the upcoming school year, the present officer can continue in that capacity as long as they accept another term.

VICE PRESIDENT, OPERATIONS - Craig Duncan (looking to step down)

The Vice President, Operations shall, in the absence of, or during the incapacity of the President, as determined by the Board, perform all duties and assume all responsibilities of the President until the Board shall revoke such authority. It shall be the responsibility of the Vice President, Operations to coordinate the activities of all club committees, manage the operations of all Concession Stands, work with appropriate BRHS staff in installations and upgrades to BRHS facilities in support of BRABC funded projects and supervise other operational issues.

VICE PRESIDENT, BUSINESS DEVELOPMENT - Vacant

It shall be the responsibility of the Vice President, Business Development to chair all fundraising efforts (with the exception of Concessions), solicit and work with local businesses and other organizations for funding sources and oversee any marketing efforts on behalf of the BRABC.

SECRETARY - Jen Snyder

The Secretary shall attend all club meetings and all meetings of the Board and maintain a record or minutes of all proceedings of such meetings. The Secretary shall coordinate all social media interactions on behalf of the Board and shall be the Board’s Administrator for all BRABC affiliated websites or other social media sites. The Secretary shall give or cause to be given, notice of meetings, and shall perform such other duties as may be prescribed by the Board to include overseeing and maintaining BRABC membership records.

TREASURER - Jim Tebbenhoff (looking to step down)

The Treasurer shall receive and disburse the funds of the club and shall keep and preserve proper vouchers and books of accounts, which shall be open to inspection by the Board and subject to audit at any time by an auditing committee duly appointed by the President. The Treasurer shall deposit club funds in such banks as may be approved by the Board and shall disburse monies only in accordance with procedures approved by the Board. The Treasurer shall submit a monthly financial report to the Board, and annual report to the club membership at the club's annual meeting of the academic year and such reports as may be requested by the Board. The Treasurer shall coordinate and submit all required financial filings to include but not be limited to all tax filings, tax exemption filings.

TEAM PARENT (selected by each Coach)

Work with BRHS Coaches to coordinate communications with all team member families.  Duties include managing volunteers for Concession Stand works shifts throughout the season.  Some coaches also rely on Team Parents to provide roster information, scores, and photos to LCPS Media or BRABC Communications (if position filled) for posting on websites and social media outlets. Request a Team Parent pamphlet which contains more information.

ADVERTISING & BANNER SALES TEAM (5+ People) - Vacant

Team of at least 5 people to work in coordination with VP, Business Development, to sell advertising/sponsorships to local and regional businesses and be creative in sponsorship/advertising ideas.  (Estimated Time Commitment: 1-2+ hours per week in the summer plus possibly 2-3 hours per month during school year)

Outdoor and Indoor Banners
Fall, Winter and Spring Sports Programs
* Web Site Advertising
* Sponsorships
* Other Print Media and Advertising

COMMUNICATIONS - Jen Snyder (looking for someone to take over all or parts of this role)

  • Maintain Broad Run Sports Web Site and coordinate with Coaches and Team Parent representatives to post timely announcements, scores, rosters, pictures…etc.
  • Maintain all Broad Run Athletic Booster Club Social Media. Posts updates regarding Broad Run activities on Social Media Sites like Facebook and Twitter.
  • Coordinate the release of information to the general public through local media websites (LoCo Sports, VivaLoudoun, Loudoun Times, Washington Post, etc.)

(Estimated Time Commitment: 3-5 hours per month plus BRABC Meetings- 1 hour per month. Probably requires a daily/weekly commitment during school year. Recruitment of additional team members highly encouraged.)

GRAPHIC DESIGNER - Vacant

Work with the various BRABC Groups to help design or review all large graphic materials – banners, signs, Athletic Programs, etc. This person should have a good eye for design and can standardize the look of certain media. (Estimated Time Commitment: 10+ hours at the end of summer, 1-2 hours per month plus BRABC Meetings- 1 hour per month)

ATHLETIC PUBLICATIONS COORDINATOR- Vacant

Help design and coordinate the Fall, Winter and Spring Sports Programs (one program for each season). (Estimated Time Commitment: 2-4 hours each in late summer, late Fall and late Winter)

CONCESSIONS STAND SUPPLY / PURCHASING COORDINATOR (Fall, Winter, Spring) – Greta West

Monitor and track inventory of items in the outdoor and indoor concessions stands and purchase items to replenish the concessions stock. Work with Concession Stand Coordinators to ensure supplies are restocked. (Estimated Time Commitment: 2-4 hours per week during each sports season)

CONCESSION STAND COORDINATOR – SPRING - Jen Rose

Work with the Spring Sports Teams/Team Parents to obtain parent email addresses. Use SignUp Genius to schedule Volunteers for Spring Concessions and ensure that shifts are covered (even with schedule changes). Collaborate with Concessions Supply/Purchasing Coordinator to ensure supplies are restocked.  (Feb/March – June).

MULCH SALE COORDINATOR Adam Pierre

Organize the annual Spring mulch sale: coordinate with mulch vendor, help publicize the event, track and process all mulch orders, coordinate volunteers, coordinate Mulch sale on day of event.  (March timeframe) (Estimated Time Commitment: total of 6-8 hours plus day of event)

PHYSICALS COORDINATOR Billinda Tebbenhoff

Organize the annual Sports Health Physicals (June timeframe) (Estimated Time Commitment: total of 2-3 hours in early Spring to coordinate with BR Trainer for doctors, volunteers, scheduling and refreshments plus 2-3 hours on the night of the Physicals to check people in and coordinate)

GOLF TOURNAMENT COORDINATOR Jamie and Sue O’Brien

Organize the annual Golf Tournament: coordinate with the Golf Course, help solicit sponsors and volunteers, work on publicity and announcements, help get golfers to participate, coordinate all activities for the day of the tournament. (Tournament is in the May/June timeframe) (Estimated Time Commitment: total of 8-10 hours plus day of event)

MEMBERSHIP COORDINATOR - Jen Snyder & Jim Tebbenhoff (looking for someone to take over this role)

Help Recruit new members, maintain existing members, Track Annual Booster Club Memberships and maintain comprehensive list.

(Estimated Time Commitment: 1-2 hours per month plus BRABC Meetings- 1 hour per month)

BRICK FUNDRAISER COORDINATOR (in conjunction with the PTSO) -  Sadia Kullane

Order the bricks, manage the installation of the bricks and any maintenance needed. Work with the PTSO to promote the fundraiser to the community and establish timelines for purchasing and installation.

(Estimated Time Commitment: 1-2 hours per month, possible more in the Spring & Fall when installation will be done)